Senior Executive Administrator Full Time

We are seeking a motivated, organised and detail-oriented Senior Executive Administrator. This role is responsible for the day-to-day administration and support of a portfolio of Global Business Companies (GBCs), Authorized Companies, trusts, domestic companies, and foreign entities. You will work closely with the senior corporate administration team and support the effective administration of client structures in accordance with applicable laws, regulations and internal procedures.

The successful candidate will gain comprehensive experience in corporate governance, entity administration, and client relationship management. You will play an important role in supporting the smooth and efficient functioning of corporate structures whilst developing expertise in management company services.

Remuneration & Benefits: Competitive remuneration package | Comprehensive health cover | Continuous training and professional development opportunities

What You’ll Do

Entity & Portfolio Administration
● Support the administration of a portfolio of client entities including GBCs, Authorized Companies, trusts, domestic companies, and foreign entities
● Assist with incorporation of client entities
● Maintain statutory registers, corporate records, Board records and company secretarial documentation in accordance with applicable laws
● Maintain the CRM (Client Relationship Management system) to record and track client information,
deadlines, corporate actions, filings and follow-ups

Client Onboarding & Transaction Support
● Assist clients with bank account opening processes and provide necessary documentation to banking partners
● Prepare transaction documents and supporting documentation as required for client transactions and corporate activities

● Assist clients with permit applications through the Economic Development Board (EDB) and liaise with regulatory authorities

Corporate Governance & Secretarial Support
● Support the preparation and servicing of Board and Board Committee meetings, including agendas, meeting packs, minutes and resolutions
● Follow up on corporate actions and action points arising from Board and Committee meetings

Regulatory Management
● Ensure proper documentation is on file as per regulatory guidelines
● Assist with statutory and regulatory filings and monitor relevant deadlines
● Ensure accurate, secure and confidential maintenance of corporate and Board documentation

Client Support
● Respond to company secretarial and governance queries from clients and internal departments
● Support company secretarial, governance and regulatory projects assigned by senior management
● Follow up on outstanding matters and ensure deadlines are met
● Carry out any other such tasks as may be required in the course of duty

Your Profile

Essential Requirements
● First Degree in Management, Law, Accounting, Finance or a related field
● Relevant experience in the Global Business Sector in Mauritius
● Minimum 3–5 years of relevant experience in company secretarial, corporate governance, legal, or a related function, preferably within banking or financial services
● Professional qualification or progress towards ICSA/Chartered Governance, or equivalent (would be a bonus)
● Experience supporting Board and Committee meetings with preparation of minutes, resolutions and corporate documentation

Desired Competencies
● Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
● Experience with CRM systems and corporate documentation management systems
● Good knowledge of company law, corporate governance principles and regulatory requirements
● Excellent written, verbal and interpersonal communication skills
● Strong attention to detail, accuracy and organisational skills with ability to manage multiple priorities and meet deadlines
● High level of integrity, discretion and confidentiality with professional and proactive approach to work
● Ability to work independently and escalate matters appropriately
● Ability to work effectively under pressure in a regulated and fast-paced environment