Executive Administrator Full Time

We are seeking a motivated, organised and detail-oriented Executive Administrator.

This role is responsible for providing administrative and secretarial support to the corporate administration function, supporting the day-to-day administration of a portfolio of Global Business Companies (GBCs), Authorized Companies, trusts, domestic companies, and foreign entities. You will work under the supervision of the Corporate Administrator and support the effective administration of client structures in accordance with applicable laws, regulations and internal procedures.

The successful candidate will gain valuable experience in corporate governance, entity administration, and client relationship management. This is an excellent opportunity to develop expertise in management company services whilst supporting the smooth and efficient functioning of corporate structures.

Remuneration & Benefits:

• Competitive remuneration package
• Comprehensive health cover
• Continuous training and professional development opportunities

What You’ll Do

Entity & Portfolio Administration Support

● Support the administration of a portfolio of client entities including GBCs, Authorized Companies, trusts, domestic companies, and foreign entities
● Assist with incorporation of client entities and Special Purpose Vehicles (SPVs)
● Maintain statutory registers, corporate records, Board records and company secretarial documentation in accordance with applicable laws
● Support maintenance of the CRM (Client Relationship Management system) to record and track client information, deadlines, corporate actions, filings and follow-ups

Client Onboarding & Transaction Support
● Assist with client bank account opening processes and help gather and organize documentation for banking partners
● Prepare transaction documents and supporting documentation under supervision for client transactions and corporate activities

● Assist with client permit applications through the Economic Development Board (EDB) and coordinate with regulatory authorities

Corporate Governance & Secretarial Support
● Support the preparation and servicing of Board and Board Committee meetings, including agendas, meeting packs, minutes and resolutions
● Support follow-up on corporate actions and action points arising from Board and Committee meetings

Regulatory Support
● Assist in ensuring proper documentation is on file as per regulatory guidelines
● Assist with statutory and regulatory filings and help monitor relevant deadlines
● Ensure accurate, secure and confidential maintenance of corporate and Board documentation

Administrative & Client Support
● Respond to routine company secretarial and administrative queries from clients and internaldepartments
● Support on company secretarial, governance and regulatory projects as assigned
● Follow up on outstanding matters and assist in ensuring deadlines are met
● Carry out any other such tasks as may be required in the course of duty

Your Profile

Essential Requirements
● First Degree in Management, Law, Accounting, Finance or a related field
● Relevant experience in the Global Business Sector in Mauritius or similar international financial services environment
● Minimum 1–2 years of relevant experience in company secretarial, corporate administration, legal, or a related function
● Professional qualification or progress towards ICSA/Chartered Governance, or equivalent (would be a bonus)

Desired Competencies
● Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
● Experience with CRM systems and corporate documentation management systems
● Good knowledge of company law, corporate governance principles and regulatory requirements
● Excellent written, verbal and interpersonal communication skills
● Strong attention to detail, accuracy and organisational skills with ability to manage priorities and meet deadlines
● High level of integrity, discretion and confidentiality with professional and proactive approach to work
● Ability to work independently under supervision and escalate matters appropriately
● Willingness to learn and develop expertise in corporate governance
● Ability to work effectively in a regulated and professional environment